Careers

Sales Advisor

We have a fantastic opportunity for a PA to CEO and Office Manager to join our team at our Central London office. You will be providing full administrative support to the CEO, as well as carrying out ad-hoc administrative tasks delegated by the business. This role would suit an individual that already has experience as a PA or Office Manager and is looking for a new challenge, ideally you will have experience gained from property industry but this is not essential

At St Arthur Homes our staff are the foundation of our success. They drive our vision and embody our values. We believe in commitment, and the value of a stable, long-term career path. We challenge our people to be the best they can be and help them grow with training and support.

We are a growing, dynamic business with a vibrant London office full of passionate professionals. To ensure that the team has the support they need, in a working environment they can be proud of, we are recruiting for an Office Manager / PA to CEO to join our team in London.

About The Role

A PA to CEO/ Office Manager role at St Arthur Homes provides huge variety and a diverse range of duties that are ever evolving with the needs of the business area you will be supporting. Whilst you will work closely with the CEO, there are several others within the senior management team for you to support.

We work flexibly, with modern workspaces designed to support hybrid working, hot desking and collaboration. We want our offices to reflect our expertise and represent our brand in the best way possible, and are actively investing in them to support this, so it’s important to us that our Office Manager / PA is passionate about the place we work and committed to nurturing a great environment.

The purpose of the role is defined below:

• To provide administrative and secretarial assistance, including diary management for the CEO in London
• To carry out the day-to-day onsite management of our London Office, being approachable to all

Role And Responsibilities

What you need to do to be effective in this role:

Personal Assistant to CEO Accountabilities:

• Providing extensive administrative and secretarial support to the CEO and members of the senior wider team as required, including:
•  Dealing with incoming emails, post and other correspondence
•  Screening and handling phone calls, enquiries and requests
•  Meeting and greeting visitors at all levels of seniority
•  Processing expenses for CEO and collating expenses of Exec team for CEO’s approval
•  Producing documents, reports and briefing papers – preparing hard & soft copy packs as required & in line with meeting schedules
•  Managing the CEO’s diary
•  Minute and action taking in meetings when required
•  Providing extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs
•  Organising meetings and events, coordinating with clients, suppliers and other parties and ensuring that the logistics are in place and that everything runs smoothly
•  Be flexible to support the changing priorities of the business, and CEO
•  Maintain confidentiality at all times, including in the management of documents and communications
•  Be confident in working closely with the CEO and Executive team, pre-empting their needs and understanding how they like to operate within the business
•  Provide confidential project support, ensuring that governance and actions are managed with the Head of Governance, and that the relevant stakeholders are well supported and managed
•  Any other reasonable duties as required from time to time, at the request of the CEO

Office Manager Accountabilities:

• To carry out the day-to-day onsite management of our London Office, being approachable to all
• Ensure the office is compliant and provides a safe and comfortable working environment for our teams and clients
• Management of annual leave and sickness leave for all staff
• Management of onboarding new staff and working closely with external IT supplier to provide support
• Maintain oversight of the day-to-day office facilities, including:
  • Arranging and managing contractors to carry out repairs and maintenance when required
  •  Overseeing and managing cleaning contractor
  •  Maintaining records regarding office compliance matters
  •  Ensuring first aid boxes are kept up to date and stocked
  •  Ensuring staff are informed and kept up to date with any relevant information regarding the office, building or area
  •  Ensuring the office remains presentable, organised and well maintained
  •  Lead coordination of office socials and other events as appropriate
  •  Support the Executive team with invoicing, payments and any ad hoc duties
  •  Management of stationery ordering
  •  Management of all incoming, outgoing post and couriers
  •  Devising and maintaining office filing systems to streamline processes

Experience And Skills Required

The skills and experience you need to have for this role:

•  A passion for supporting people, and providing a first-class service
•  Proven previous experience in an Office Management role, ideally with dual experience as a Personal Assistant or Secretary within a fast-paced environment
•  A working knowledge of facilities management and the construction/property industry would also be advantageous, but not essential
•  Confidence in communicating and working with people of all levels across the business
•  An agility to respond to challenges that may appear, and flexible to adjust focus as required
•  Intermediate to advanced skills in Microsoft Office, notably Word, PowerPoint & Excel
•  An ability to maintain a high level of confidentiality and trust
•  Being efficient, proactive, approachable and welcoming
•  Excellent written and verbal communication skills
•  Excellent organisational skills, with the ability to balance multiple diaries and inboxes
•  High attention to detail, particularly key for accuracy within report writing
•  First Aid trained, or a willingness to become First Aid trained